The Harvest alternative for agencies

Updated 2026-10-21 · Written by the Feestead team

Agencies feel usage-based pricing the most: every new client, project and task adds up. Feestead keeps the agency workflow you had in Harvest and charges per person only.

What agencies actually use — and have in Feestead

• Budgets that warn you early. Hour or fee budgets per project with progress bars, so you see overruns before the client does.
• The right rate, automatically. Bill by project, by task (design vs. development) or by person — the same three models Harvest uses — plus cost rates for margin.
• Team capacity. Weekly hours vs. capacity for every person on one screen.
• Client reporting. Reports by client, project, task or person, drill-down, billable percentage and uninvoiced amount; CSV export for client reports.
• Invoicing hand-off. One click exports unbilled time as invoice lines for QuickBooks or Xero; mark them invoiced and they lock.

Why per-person pricing matters for agencies

A 6-person studio with 40 active client projects pays for 6 people in Feestead — $66 a month — whether it has 4 projects or 400. Archive nothing just to save money. Use the price calculator with your own renewal quote.

Moving an agency from Harvest

1. An admin imports the whole account in one click — all people, clients, projects, task rates and history.
2. Check the reconciliation: hours and billable amounts per project match Harvest.
3. Invite the team (imported people keep their history and rates).
4. Repoint reporting scripts to the Harvest-compatible API.
5. Run both for a week, re-import on cut-over day, cancel Harvest.

What we don't do yet

No built-in client invoices with online payments, expenses or estimates. Most agencies already invoice from QuickBooks or Xero; our invoice-lines export plugs straight in.